AMCP Nexus 2019 Call for Satellite Symposia Submissions
Tentative Opening Date: Mid to Late May
IMPORTANT: NEW PROCEDURES | PAYMENT METHOD – CREDIT CARD
One hundred (100%) of Satellite Symposium fee is due with
application along with proof of grant funding. AMCP will charge the
credit card 100% of the total amount with your submitted application. AMCP
will accept applications on a first-come, first-served basis until all
available time slots remain. Please note: Date and
time assignments based on order of application receipt, slot availability and
content. If another organization has proposed the same or very similar topic
for the same date and time slot, the second application will be assigned one of
their alternate choices. AMCP will make every effort possible to not
schedule like topics at the same time.
Benefits of Conducting a Satellite Symposia
All accepted satellite symposia will be assigned to a room
in the convention center or specified venue during times that do not conflict
with AMCP’s education session activities and exhibits. AMCP promotes all
satellite symposia to registered attendees and potential
registrants.
Your symposium will have:
- Access to nearly 3,000 managed care pharmacists and other
health care professionals seeking to increase their knowledge of the management
and coordination of clinical, pharmacy benefit, and pharmacy care
programs.
- Two(2) session trackers included in the satellite symposia fee.
- Specific program listing on the conference, with a link to
your event registration page.
- Listing in the Program and Event Guide distributed to all
registered attendees.
- Listing in the conference App.
- Your signage displayed on a marquee structure located in the
registration area.
Promotion to all registered attendees via the following
promotions:
- AMCP’s Daily Dose: AMCP’s
members automatically receive the exclusive members-only Daily Dose delivered
via email each weekday morning.
- Attendee Newsletter, emailed to all registered attendees four (4) weeks
leading up to the conference (one each week).
- AMCP’s News & Views the
monthly e-newsletter delivered via email each month to all AMCP members.
AMCP’s social media outlets (e.g., Facebook, Instagram and
Twitter).
In addition, companies conducting a satellite symposium
activity can also purchase the following:
- An AMCP registration mailing list
of registered attendees (The fee for non-corporate member supporter is $1,500* and
for AMCP corporate member supporter is $750.00*) *If your commercial
supporter is an AMCP Corporate member, you qualify for the $750.00 dollar
fee (click here to check the
corporate member list or
visit http://www.amcp.org/corporateroster/). The registration mailing list will be available four (4)
weeks prior to the conference.
- Tote Bag Inserts: A
limited number of tote bag inserts given to all attendees at registration are
permitted for $5,500. The tote bags have a limited amount of inserts
permitted and are intended only for promoting of the satellite symposium
activity. For more information, contact Laura Larson at llarson@amcp.org.
- AMCP Membership Lists: Direct Inquiries
to maillist@amcp.org.
- Door Drops: To promote
your symposium activity at the conference, you are eligible to conduct a door
drop. You will be charged a fee of $1,000 for each separate
program. This fee is separate from any of the hotel charges. Pricing
for the distribution range from $1.50-$5.00 per piece/per door. Final cost is
determined by the hotel and those billing arrangements must be made directly
between the company and the hotel. For more information, contact
Julian Greer at jgreer@amcp.org.
Time Slot Criteria and Associated Fees
Selections will be made based on order of application
receipt, slot availability and content. AMCP will make every effort
possible to not schedule like topics at the same time. The fee for each
slot is $17,500. Satellite Symposia slot assignments will be made
based on order of application receipt, slot availability and content.
Content of proposed program. If another organization has proposed a very
similar topic for the same date and time slot, the second application will be
assigned their alternate date and time slot selections.
Room Set-up and Size
AMCP has final discretion on all room sets. The room set
cannot be changed. Satellite symposia rooms will be set schoolroom style for
approximately 150 participants.
Satellite Symposia Requirements
- Only fully funded live satellite symposia activities
will be considered.
- One hundred (100%) of the fee and written funding confirmation
(e.g., letter of agreement or email confirmation from all companies
providing support) must be received the same day as the application is
submitted in order to be assigned to a symposium time slot.
- The live satellite symposium activity must offer continuing
pharmacy education (CPE) credit through an approved provider accredited by the
Accreditation Council for Pharmacy Education (ACPE). It is the
responsibility of the planning and/or medical education company to arrange for
an ACPE-accredited provider to serve as the provider for the education
activity. Symposia also may (and are encouraged to) offer continuing
education credit for physicians and nurses. AMCP will not assume responsibility
for the development, planning or providing continuing pharmacy education (CPE)
credit for non-commercial industry-supported symposia.
- AMCP reserves the right to change the dates and times of
accepted symposia.
- Satellite symposia may not charge a separate registration
fee (i.e., a fee over and above the registration fee paid to attend the conference).
- All speakers and moderators for non-commercial industry
supported events must be registered for the conference. They must be wearing
their conference badges in order to be admitted to their assigned room at the
convention center. The planning and/or medical education company
coordinating the non-commercial industry supported event is responsible for
ensuring all speakers and moderators are registered in advance of the
session. A one-day conference registration rate is available. The planning
and/or medical education company staff members who are staffing the
activity are not required to be registered for conference.
- Attendee check-in, audiovisual equipment, and catering are
the responsibility of the planning and/or medical education company conducting
the satellite symposium, not AMCP. Freeman is the exclusive
provider of Audio Visual set-ups and catering must be arranged directly through
the Convention Center venue after your slot is confirmed. Contact information
for these vendors will be provided in your satellite e-packet (upon acceptance
of your symposium application).
- All promotional materials such as flyers, door drops, tote
bag inserts, brochures, signage, App listings, online invitations, publications
print/online, website banners, advertisements in other publications, or emails
must be reviewed and approved by AMCP before being published
or disseminated. There will be a 24-hour turnaround time for this
process. Please factor this requirement into your production
management.
Satellite Symposia
Selection Criteria
- Clarity and
completeness. Applications should be written in a manner that clearly,
concisely, and logically conveys the intended content. The description of the
symposium should provide sufficient information to enable reviewers to envision
the content and flow of the presentation. Note that all information requested
on the Submission Checklist must be supplied.
- Relevance and
appeal to managed care pharmacists. Satellite symposia should be relevant to
the interests, programs, initiatives, or practices of pharmacists (and, if
applicable, other health care practitioners) working in managed care
environments or seeking to increase their knowledge of the management and
coordination of clinical, pharmacy benefit, and pharmacy care programs. Topics
that are broad in appeal, applicable to managed care, and timely are likely to
attract the largest attendance.
- Originality of
subject matter. Satellite symposia should highlight real-world examples of
innovations in managed care and/or include information of interest to
physicians and nurses as well as pharmacists.
- Balance/no
commercial bias. Satellite symposia must provide for in-depth presentation with
fair and full disclosure and equitable balance. Satellite symposia may not
endorse a specific commercial drug, product, or service. Applications written
in a manner that appears to promote a specific drug, product, pharmaceutical
manufacturer, or commercial service will not be considered.
Fee Refund Policy
for Cancellation by the Satellite Symposium
Notice of
cancellation must be made in writing to AMCP and must be received before date
specified. If notice of cancellation is received before date specified,
fifty (50%) percent of the fee will be refunded. If notice of
cancellation is received on or after date specified, no refund will be
given. Please note that non-refunded program fees cannot be transferred
to other AMCP national meeting for any reason.
Shipping of
Satellite Symposia Materials
The shipping of
materials and storage are the sole responsibility of the planning and/or
medical education company presenting the industry supported symposium
activity. We suggest you ship your materials to your attention at the
hotel you will be staying.
Enduring Activity Option
AMCP offers the following option for extending the life and
maximizing the reach of your live satellite symposium activity as a supplement
to the Journal of Managed Care & Specialty Pharmacy (JMCP):
AMCP offers the following option for repurposing your
satellite symposium as a supplement to the Journal of Managed Care &
Specialty Pharmacy (JMCP), which reaches 27,000 medical directors and pharmacy
directors of health plans, PBMs, HMOs, and large health systems. Supplements
may be online only or online + print (accompanying an issue of
JMCP). Complete information about JMCP supplements – can be found
by visiting http://www.jmcp.org/. Click on Authors/Reviewers tab and
then Supplement Submission Checklist.
Satellite Symposium Application Submission
Checklist
- Satellite symposium title—should appear in upper case and lower-case
letters (using traditional capitalizing) and must reflect the actual content of
the presentation.
- Program description —comprehensive summary of the content
and flow of the symposium (maximum 350 words).
- Learning objectives— include at least three specific,
measurable learning objectives that define intended outcomes for the audience
and complete the statement: “At the completion of this activity, participants
should be able to….”
- Target audience—please specify whether the symposium is
intended for pharmacists, pharmacy technicians, physicians, nurses,
etc.
- Name of ACPE-accredited provider that will award CPE credit
for the symposium.
- Contact hours of CPE credit (or CEUs) to be
awarded.
- Name of accredited providers of CME and CNE credit (if
applicable).
- Source(s) of commercial grant support.
- Detailed program agenda (with time allotments).
- List of confirmed/invited faculty (e.g., full name, academic
degrees, job title, work affiliation/company, city and State).
- Biographical sketch—one paragraph summarizing the
qualifications of each confirmed/invited faculty member. Please do not submit
complete CVs.
- Desired time slot (date/time)—indicate first, second,
and third choices. (Date and time assignments based on order of application
receipt, slot availability and content. If another organization has proposed
the same or very similar topic for the same date and time slot, the second
application will be assigned one of their alternate choices. AMCP will
make every effort possible to not schedule like topics at the same time.)
- Enduring Activity Option—indicates if you want to extend the
life and maximize the reach of your live symposium activity as a supplement
to Journal of Managed Care & Specialty Pharmacy (JMCP).
Questions | Maria Miranda | Senior Education Coordinator
| 703- 684-2644 | mmiranda@amcp.org