AMCP invites proposals for fully funded satellite symposia to be presented in conjunction with AMCP Nexus 2019, which will be held October 29-November 1, 2019, at the Gaylord National Hotel & Convention Center in National Harbor, Maryland. Although AMCP does not guarantee attendance, history indicates that approximately 50-150 pharmacists and other health care professionals attend these continuing education activities. Topics that are broad in appeal, applicable to managed care, and timely are likely to attract the largest attendance.
AMCP Nexus 2019 is expected to attract approximately 3,000
managed care pharmacists and other health care professionals seeking to
increase their knowledge of the management and coordination of clinical,
pharmacy benefit, and pharmacy care programs. These managed care professionals
are interested in health care information and issues viewed from a population
perspective, rather than at the patient–practitioner level.
Benefits of Conducting a Satellite Symposia
All accepted satellite symposia will be assigned to a room
in the Gaylord National Hotel & Convention Center during times that do not
conflict with AMCP’s education session activities and exhibits. AMCP
promotes all satellite symposia to registered conference attendees and
potential registrants.
Your symposium will have:
- NEW |
Two (2) session trackers included in the satellite symposium fee.
- NEW |
Satellite symposia can invite locals with no registration required to
attend AMCP Nexus 2019.
Promotion to all registered conference attendees via the
following promotions:
- Featured
one-time in the Attendee Newsletter emailed to all registered conference
attendees four (4) weeks leading up to the conference (one each week).
- Featured
one-time in AMCP’s Daily Dose: AMCP’s members automatically receive
the exclusive members-only Daily Dose delivered via email each weekday
morning.
- AMCP’s
social media outlets (e.g., Facebook, Instagram and Twitter).
- Specific
program listing on the AMCP Nexus 2019 website, with a link to your event
registration page.
- Listing
in the Program and Event Guide distributed to all registered conference
attendees.
- Listing
in the AMCP Nexus 2019 App.
In addition, companies conducting a satellite symposium
activity can also purchase the following:
- Follow
up with AMCP Nexus attendees with an AMCP pre- or post-conference registration
mailing list rental. The AMCP pre- and post-conference
lists include name, company, title and mailing address. The pre-conference
list, available September 19, contains approximately 1,800 names. The
post-conference list contains approximately 3,000 pharmacists and pharmacy
professionals who attended AMCP Nexus 2019. Engage your best
prospects from National Harbor. AMCP’s post-convention list give you the
ability to reach your target market by job title, company, or
region. The renting organization must be an official conference
participant (exhibitor, sponsor, satellite, theater or industry workshop
provider). AMCP corporate members (or their third-party representatives)
receive a substantial discount off rental rates. Rental lists are provided
for direct mail purposes only; emails and phone numbers are not
included. The list is limited to one-time use and a sample piece
must be approved by AMCP in advance. Payments must be received before the
list is provided. To order, simply complete the Request Form and Agreement
at the link provided below. Request Form and Agreement . Note:
AMCP is the only organization authorized to sell our list or who has
access to the list to sell. There are several groups that are
fraudulently selling our list claiming to have the official list or
misrepresenting themselves as agents of AMCP. A clear indicator that
they are fraudulent is the registration counts are not valid or they do
not have a valid website. If you have any questions, please do not
hesitate to contact AMCP. Questions? Contact Laura Larson,
Assistant Director of National Meetings Sales at llarson@amcp.org.
- Tote
Bag Inserts: A limited number of tote bag inserts given to
all attendees at registration are permitted for $5,500. The tote bag
inserts are intended for promotion of the satellite symposium activity
only. For more information, contact Laura Larson at llarson@amcp.org.
- AMCP
Membership Lists (these are available in advance of the preregistration
list and used to supplement any subsequent pre-registration list mailing)
direct Inquiries to maillist@amcp.org.
- Door
Drops: Companies that are participating in the Exchange,
conducting an AMCP-sanctioned Satellite Symposium, or sponsoring an event
in conjunction with AMCP Nexus are eligible to conduct a door drop to
promote your event. To do so, your company must forward a sample of the
material to AMCP for approval. If approved, AMCP will provide an
authorization memo including the specific hotel contact information for
making door drop arrangements. AMCP’s door drop fee is $1,000 for
each drop and does not include hotel fees. AMCP-contracted hotels will
require a copy of the approval memo from AMCP in order to process
arrangements for the door drop. Pricing for the distribution range from
$1.50-$5.00 per piece/per door. Final cost is determined by the individual
hotel property and those billing arrangements must be made directly
between the company and the hotel. NOTE: Journals/Magazine
issues and supplements are not permitted. Apply for a Door Drop Contact Julian Greer,
Senior Manager, Meetings and Forums at jgreer@amcp.org with questions
regarding door drops.
- Advertise
in the Program and Event Guide: (All ad pricing represents 4-color ad
copy)
- Full
Page | Inside Front Cover | Corporate Member $5,00
- Full
Page | Inside Back Cover | Corporate Member $4,500
- Tab
Page | $5,000
- Full
Page | Corporate Member $4,000
- Half
Page | Corporate Member $3,000
- Full
Page | Non-Corporate Member $4,200
- Half
Page | Non-Corporate Member $3,200
Please note: to advertise in the Program and Event Guide you
must be an exhibitor, sponsor, or affiliated with an approved AMCP Nexus 2019
event. For more information, contact Laura Larson at llarson@amcp.org.
Time Slot Criteria and Associated
Fees
Please rank your top three (3) time slots on the online
application. AMCP will make every effort possible to not schedule
like topics at the same time.
- Satellite
Symposia slot assignments will be made based on order of application receipt,
slot availability and content after all 14 slots are filled.
- Content
of proposed program. If another organization has proposed a very similar
topic for the same date and time slot, the second application will be
assigned their alternate date and time slot selections.
Room Set-up and Size
AMCP has final discretion on all room sets. The room set
cannot be changed. NEW | Satellite symposia rooms will be set
in crescent rounds style for approximately 150 participants.
Satellite Symposia Signage and Rules
Three (3) signs allowed ONLY:
- One
(1) professionally produced sign, may be displayed outside your assigned
room.
- One
(1) professionally produced directional sign in the hall leading to the
symposium activity site.
- One
(1) professionally produced sign, to be displayed on a marquee board at
registration area. This sign may not exceed 22” X 28”.
Signs can be placed for the 6:00 am satellites at noon the
day prior. Signs for the 6:00 pm satellites can be placed at 8:00 am the
day of their evening symposium activity.
- Satellite
symposia managers must remove signage immediately following their
activity. AMCP will provide easels for signage display in your
assigned symposium room.
- Posting
additional signage elsewhere in the Gaylord National Hotel &
Convention Center is prohibited and will be removed by an AMCP staff
member.
- Human-directional
solicitation is prohibited in the pre-function areas prior to the start of
your satellite symposium activity or during the conference.
Satellite Symposia Food & Beverage
All satellite symposia are encouraged to provide a food
function; however, it is not required. Please contact the Gaylord
National Hotel & Convention Center catering contact listed below
to arrange your food & beverage needs. You will have access to your
assigned room one hour before your scheduled symposium. Please be aware that
your symposium, including the food & beverage function may not exceed the
scheduled time frames. Please note: Catering is not
permitted in the session room.
Catering Contact Information
Michelle Mears
Senior Event Manager, Catering
Gaylord National Hotel & Convention Center
Email: michelle.mears@GaylordHotels.com
Tel: (301) 965-2401
Food functions cannot start before the
scheduled event (i.e., before 11:00 am or 6:00 pm on Tuesday, October 29,
before 6:00 am or 6:30 pm on Wednesday, October 30, before 6:00 am or 6:00 pm
on Thursday, October 31 and before 6:00 am on Friday, November
1). Please conclude your symposium at your confirmed time slot (times
noted on confirmation letter) and make sure to remove all materials and signage
for the room to be clean and prepared for the next program. You will need to
identify your symposium name and room number when contacting catering, and all
expenses related to catering will be the responsibility of the symposium
host.
*Please do not contact the catering department at the
Gaylord National Hotel & Convention Center regarding your room
assignment. Rooms are assigned by AMCP. Room assignments will be
sent via email after the rooms are approved and confirmed.
Satellite Symposia Audio Visual
AMCP has contracted with Freeman Audio Visual as its
exclusive supplier of all Audio-Visual services throughout the
conference. Note that AMCP requires all symposia utilize its
"standard AV room set” (LCD projector, screen, WIFI, podium mic) to
maintain the consistency of quality and presentation throughout the
conference. Expenses for AV ordered over and above the standard AV set
are the sole responsibility of the planning and/or medical education company
coordinating the industry supported satellite symposium and are not included
in the satellite symposia fee that is paid to AMCP. Freeman Audio Visual
contact information is listed below:
Audio Visual Contact Information
Bob Harms
Freeman Audio Visual
Email: Bob.harms@freemanco.com
Tel: 210-336-5303
Internet Fee For Webcast/Simulcast
If you elect to purchase a higher speed internet access to
webcast your satellite symposium, you will be responsible for those additional
internet charges from the venue.
Shipping of Satellite
Symposia Materials
- The
shipping of materials and storage are the sole responsibility of the
planning and/or medical education company presenting the non-commercial
industry supported symposium activity. First day, lunch and dinner
satellites will ship their materials directly to their attention at the
hotel. All other satellites will ship materials to the Gaylord
through Freeman advance shipping (specific labels for satellites to be
provided). Satellites will pick-up a wrist band at the registration
desk to enter the Expo hall to pick-up materials during Expo open hours at
the Freeman service desk (open hours are on Wednesday, October 30 from
4:30pm-6:30pm, and on Thursday, October 31 from 11:30am-2:45pm). Questions? Please
contact Christine Hennessey | Freeman | Email: Christine.Hennessey@freemanco.com |
Tel: 508-894-5067
Satellite Symposia Pre- Registration
If you elect to hold a separate pre-registration in addition
to AMCP’s registration, symposium pre-registration arrangements are the
responsibility of the planning and/or medical education company and must not
charge an additional fee to the AMCP Nexus 2019 registrants. The
activity listing and pre-registration link will be posted on the AMCP Nexus
2019 website, linking to the activity provider’s online pre-registration site.
AMCP will also forward all inquiries the public may have regarding your
satellite symposium to the designated contact manager for your
organization.
Registration Desk Opening Times
The AMCP Registration Desk will be open during the
following hours:
Tuesday, October 29 | 10:00 am – 6:00 pm
Wednesday, October 30 | 7:00 am – 6:00 pm
Thursday, October 31 | 7:30 am – 5:45 pm
Friday, November 1 | Not Opened
How to Apply
The Satellite Symposia Contract Application must be
completed in its entirety online by following the submission checklist on this
web page and by paying one-hundred percent (100%) of the satellite symposium
fee of $17,500. If said Contract Application is accepted by AMCP, it shall
become binding upon both AMCP and the medical education company with respect to
the assigned time slot and the use thereof and all other matters included in
the online Satellite Symposia Guidelines webpage. Any point not specifically
covered in these rules is subject to the decision of AMCP, whose decision shall
be final.
Please email proof of funding to Maria Miranda at
mmiranda@amcp.org after online application and payment is
submitted.
Satellite Symposia Requirements
- Only
fully funded live satellite symposia activities will be considered.
Written funding confirmation (e.g., letter of agreement or email
confirmation) and 100% symposia fee must be paid online at the same time
as the application is submitted by emailing to Maria Miranda at
mmiranda@amcp.org.
- The
live satellite symposium activity must offer continuing pharmacy education
(CPE) credit through an approved provider accredited by the Accreditation
Council for Pharmacy Education (ACPE). It is the
responsibility of the planning and/or medical education company to arrange
for an ACPE-accredited provider to serve as the provider for the education
activity. Symposia also may (and are encouraged to) offer continuing
education credit for physicians and nurses. AMCP will not assume
responsibility for the development, planning or providing continuing
pharmacy education (CPE) credit for non-commercial industry-supported
symposia.
- AMCP
reserves the right to change the dates and times of accepted symposia.
- Satellite
symposia may not charge a separate registration fee (i.e., a fee over and
above the registration fee paid to attend the AMCP Nexus 2019).
- All
speakers and moderators for non-commercial industry supported events must
be registered for AMCP Nexus 2019. They must be wearing their AMCP
Nexus 2019 conference badges to be admitted to their assigned room at the
convention center. The planning and/or medical education company
coordinating the non-commercial industry supported event is responsible
for ensuring all speakers and moderators are registered in advance of the
session. A one-day conference registration rate is available. The
planning and/or medical education company staff members who are staffing
the activity are not required to be registered for AMCP Nexus 2019.
- Attendee
check-in, audiovisual equipment, in addition to the basic room set and
ordering and payment for catering are the responsibility of the planning
and/or medical education company conducting the satellite symposium.
Freeman is the exclusive provider of Audio-Visual set-ups and catering
must be arranged directly through the Gaylord National Hotel &
Convention Center after your slot has been confirmed.
- All
promotional materials such as door drops, tote bag inserts, brochures,
signage, App listings, online invitations, publications print/online,
website banners, advertisements in other publications, or emails must be
reviewed and approved by AMCP before being published or
disseminated. There will be a 48-hour turnaround time for this process.
Please factor this requirement into your production timeline.
Satellite Symposia Selection Criteria
- Clarity
and completeness. Applications should be written in a manner that clearly,
concisely, and logically conveys the intended content. The description of
the symposium should provide enough information to enable reviewers to
envision the content and flow of the presentation. Note that all
information requested on the Submission Checklist must be supplied.
- Relevance
and appeal to managed care pharmacists. Satellite symposia should be
relevant to the interests, programs, initiatives, or practices of
pharmacists (and, if applicable, other health care practitioners) working
in managed care environments or seeking to increase their knowledge of the
management and coordination of clinical, pharmacy benefit, and pharmacy
care programs. Topics that are broad in appeal, applicable to managed care,
and timely are likely to attract the largest attendance.
- Originality
of subject matter. Satellite symposia should highlight real-world examples
of innovations in managed care and/or include information of interest to
physicians and nurses as well as pharmacists.
- Balance/no
commercial bias. Satellite symposia must provide for in-depth presentation
with fair and full disclosure and equitable balance. Satellite symposia
may not endorse a specific commercial drug, product, or service.
Applications written in a manner that appears to promote a specific drug,
product, pharmaceutical manufacturer, or commercial service will not be
considered.
Fee Refund Policy for Cancellation by the Satellite
Symposium
Cancellation by a medical education company must be
submitted in writing to Maria Miranda at mmiranda@amcp.org. Medical
Education Companies canceling a symposium are eligible for a refund, as
follows:
- Cancellation
before August 15, 2019: 50% refund of total symposia fee.
- Cancellation
after August 15, 2019: AMCP will retain the full price of symposia fee as
liquidated damages.
Note: Any fees remitted to AMCP for symposia cancellation
may not be forwarded nor transferred to another national meeting, attendee
registration, or any other purpose.
Enduring Activity Option
AMCP offers the following option for repurposing your
satellite symposium as a supplement to the Journal of Managed Care &
Specialty Pharmacy (JMCP), which reaches 27,000 medical directors and pharmacy
directors of health plans, PBMs, HMOs, and large health systems. Supplements
may be online only or online + print (accompanying an issue of
JMCP). Complete information about JMCP supplements – can be found
by visiting http://www.jmcp.org/.
Satellite Symposium Application Submission Checklist
- Desired
time slot (date/time)—indicate first, second, and third choices. (Date and
time assignments based on order of application receipt, slot availability
and content. If another organization has proposed the same or very similar
topic for the same date and time slot, the second application will be
assigned one of their alternate choices. AMCP will make every effort
possible to not schedule like topics at the same time.
- Satellite
Symposium fee is due with application along with proof of grant funding
(grant funding emailed on separate cover to Maria Miranda at
mmiranda@amcp.org).
- Satellite
symposium title—should appear in upper case and lower-case letters (using
traditional capitalizing) and must reflect the actual content of the
presentation.
- Program
description —comprehensive summary of the content and flow of the
symposium (maximum 350 words).
- Learning
objectives— include at least three specific, measurable learning
objectives that define intended outcomes for the audience and complete the
statement: “At the completion of this activity, participants should be
able to….”
- Target
audience—please specify whether the symposium is intended for pharmacists,
pharmacy technicians, physicians, nurses, etc.
- Name
of ACPE-accredited provider that will award CPE credit for the
symposium.
- Contact
hours of CPE credit (or CEUs) to be awarded.
- Name
of accredited providers of CME and CNE credit (if applicable).
- Source(s)
of commercial grant support.
- Detailed
program agenda (with time allotments).
- List
of confirmed/invited faculty (e.g., full name, academic degrees, job
title, work affiliation/company, city and State).
- Biographical
sketch—one paragraph summarizing the qualifications of each
confirmed/invited faculty member. Please do not submit complete CVs
- Who
will be the primary contact and program manager for the activity.
Questions | Maria Miranda | Senior Education
Coordinator | mmiranda@amcp.org