Update- December 5, 2018
IMPORTANT: NEW PROCEDURES
PAYMENT METHOD – CREDIT CARD
Fifty (50%) of Satellite Symposium is
due with application along with proof of grant funding. AMCP will charge the
credit card 50% of the total amount due with your submitted application. Upon assignment of a time slot, AMCP will
invoice the participant for the remaining balance; and the balance will be
charged 30 days from date of invoice on the previously submitted credit card.
AMCP will accept applications on a first-come, first-served basis until
all available time slots remain. Please
note: Date and time assignments based on
order of application receipt, slot availability and content. If another
organization has proposed the same or very similar topic for the same date and
time slot, the second application will be assigned one of their alternate
choices. AMCP will make every effort
possible to not schedule like topics at the same time.
Benefits
of Conducting a Satellite Symposia
All accepted satellite symposia will be
assigned to a room in the convention center or specified venue during times
that do not conflict with AMCP’s education session activities and
exhibits. AMCP promotes all satellite symposia to registered attendees
and potential registrants.
Your symposium will have:
- Access to nearly 4,000
managed care pharmacists and other health care professionals seeking to
increase their knowledge of the management and coordination of clinical,
pharmacy benefit, and pharmacy care programs.
- Specific program listing on the meetings,
with a link to your event registration page.
- Listing in the Program and Event Guide distributed
to all registered attendees.
- Listing in the meeting App.
- Your signage displayed on a marquee structure located in the registration area.
- Promotion to all registered attendees via the following promotions:
- AMCP’s Daily Dose: AMCP’s members automatically receive the exclusive members-only Daily Dose delivered via email each weekday morning.
- Attendee Newsletter, emailed to all registered attendees four (4) weeks leading up to the meeting (one each week).
- AMCP’s News & Views the monthly e-newsletter delivered via email each month to all AMCP members. AMCP’s social media outlets (e.g., Facebook, Instagram and Twitter).
In addition, companies conducting a satellite
symposium activity can also purchase the following:
- An AMCP registration
mailing list of registered attendees (The fee for non-corporate member
supporter is $3,000* and for AMCP corporate member supporter
is $1,500*) *If your commercial supporter is an AMCP
Corporate member, you qualify for the $1,500 dollar fee (click
here to check the corporate member list or visit http://www.amcp.org/corporateroster/).
The registration mailing list will be available four (4) weeks prior to the meeting.
- Tote Bag
Inserts: A limited number of tote bag inserts given to all
attendees at registration are permitted for $7,500. The tote bags
have a limited amount of inserts permitted and are intended only for promoting
of the satellite symposium activity. For more information, contact Josh Maze
at jmaze@amcp.org.
- AMCP Membership Lists:
Direct Inquiries to maillist@amcp.org.
- Door
Drops: To promote your symposium activity at the meeting, you are
eligible to conduct a door drop. You will be charged a fee of $1,000 for
each separate program. This fee is separate from any of the hotel
charges. Pricing for the distribution range from $1.50-$5.00 per
piece/per door. Final cost is determined by the hotel and those billing
arrangements must be made directly between the company and the hotel. For
more information, contact Beth O’Brien at bobrien@amcp.org
Time Slot Criteria and Associated Fees
Selections will be made based on order of application
receipt, slot availability and content. AMCP will make every effort
possible to not schedule like topics at the same time. The fee for each
slot is $17,500. Satellite Symposia
slot assignments will be made based on order of application receipt, slot
availability and content. Content of proposed
program. If another organization has proposed a very similar topic for the same
date and time slot, the second application will be assigned their alternate date
and time slot selections.
Room Set-up and Size
AMCP has final discretion on all room sets. The room set
cannot be changed. Satellite symposia rooms will be set schoolroom style for
approximately 150 participants.
Satellite Symposia Requirements
- Only fully funded live satellite symposia
activities will be considered. Fifty (50%) of fee and written funding
confirmation (e.g., letter of agreement or email confirmation from all companies
providing support) must be received the same day as the application is
submitted in order to be assigned to a symposium time slot.
- The live satellite
symposium activity must offer continuing pharmacy
education (CPE) credit through an approved provider accredited by the
Accreditation Council for Pharmacy Education (ACPE). It is the
responsibility of the planning and/or medical education company to arrange for
an ACPE-accredited provider to serve as the provider for the education
activity. Symposia also may (and are encouraged to) offer continuing
education credit for physicians and nurses. AMCP will not assume
responsibility for the development, planning or providing continuing pharmacy
education (CPE) credit for non-commercial industry-supported symposia.
- AMCP reserves the
right to change the dates and times of accepted symposia.
- Satellite symposia may
not charge a separate registration fee (i.e., a fee over and above the
registration fee paid to attend the meeting).
- All
speakers and moderators for non-commercial industry supported events must be
registered for the meeting. They must be wearing their meeting badges in order to be admitted to their assigned room at the convention
center. The planning and/or medical education company coordinating the
non-commercial industry supported event is responsible for ensuring all
speakers and moderators are registered in advance of the session. A
one-day meeting registration rate is available. The planning and/or medical
education company staff members who are staffing the activity are
not required to be registered for meeting.
- Attendee check-in,
audiovisual equipment, and catering are the responsibility of the planning
and/or medical education company conducting the satellite symposium, not AMCP.
Freeman is the exclusive provider of Audio Visual set-ups and catering must be
arranged directly through the Convention Center venue after your slot is confirmed. Contact information for these vendors will be provided in your
satellite e-packet (upon acceptance of your symposium application).
- All promotional
materials such as flyers, door drops, tote bag inserts, brochures, signage, App
listings, online invitations, publications print/online, website banners,
advertisements in other publications, or emails must be reviewed and
approved by AMCP before being published or disseminated.
There will be a 24 hour turnaround time for this process. Please factor
this requirement into your production management.
Satellite Symposia Selection Criteria
- Clarity and
completeness. Applications should be written in a manner that clearly,
concisely, and logically conveys the intended content. The description of the
symposium should provide sufficient information to enable reviewers to envision
the content and flow of the presentation. Note that all information requested
on the Submission Checklist must be supplied.
- Relevance and appeal
to managed care pharmacists. Satellite symposia should be relevant to the
interests, programs, initiatives, or practices of pharmacists (and, if
applicable, other health care practitioners) working in managed care
environments or seeking to increase their knowledge of the management and
coordination of clinical, pharmacy benefit, and pharmacy care programs. Topics
that are broad in appeal, applicable to managed care, and timely are likely to
attract the largest attendance.
- Originality of subject
matter. Satellite symposia should highlight real-world examples of innovations
in managed care and/or include information of interest to physicians and nurses
as well as pharmacists.
- Balance/no commercial
bias. Satellite symposia must provide for in-depth presentation with fair and
full disclosure and equitable balance. Satellite symposia may not endorse a
specific commercial drug, product, or service. Applications written in a manner
that appears to promote a specific drug, product, pharmaceutical manufacturer,
or commercial service will not be considered.
Fee Refund Policy for Cancellation by the Satellite
Symposium
Notice of cancellation must be made in writing
to AMCP and must be received before date specified. If notice
of cancellation is received before date specified, fifty (50%) percent
of the fee will be refunded. If notice of cancellation is received on or
after date specified, no refund will be given. Please note that
non-refunded program fees cannot be transferred to other AMCP national meeting
for any reason.
Shipping of Satellite Symposia Materials
The shipping of materials and
storage are the sole responsibility of the planning and/or medical education
company presenting the industry supported symposium activity. We suggest
you ship your materials to your attention at the hotel you will be staying.
Enduring Activity Option
AMCP offers the following option for extending the life and
maximizing the reach of your live satellite symposium activity as a supplement
to the Journal of Managed Care & Specialty Pharmacy (JMCP):
AMCP offers the
following option for repurposing your satellite symposium as a supplement to
the Journal of Managed Care & Specialty Pharmacy (JMCP), which reaches
27,000 medical directors and pharmacy directors of health plans, PBMs, HMOs,
and large health systems. Supplements may be online only or online + print
(accompanying an issue of JMCP). Complete information about JMCP
supplements – can be found by visiting http://www.jmcp.org/. Click on Authors/Reviewers tab
and then Supplement Submission Checklist.
Satellite Symposium Application Submission Checklist
- Satellite
symposium title—should appear in upper case and lower case letters (using
traditional capitalizing) and must reflect the actual content of the
presentation.
- Program description
—comprehensive summary of the content and flow of the symposium (maximum 350
words).
- Learning objectives—
include at least three specific, measurable learning objectives that define
intended outcomes for the audience and complete the statement: “At the
completion of this activity, participants should be able to….”
- Target audience—please
specify whether the symposium is intended for pharmacists, pharmacy
technicians, physicians, nurses, etc.
- Name of
ACPE-accredited provider that will award CPE credit for the symposium.
- Contact hours of CPE
credit (or CEUs) to be awarded.
- Name of accredited
providers of CME and CNE credit (if applicable).
- Source(s) of
commercial grant support.
- Detailed program
agenda (with time allotments).
- List of
confirmed/invited faculty (e.g., full name, academic degrees, job title, work
affiliation/company, city and State).
- Biographical
sketch—one paragraph summarizing the qualifications of each confirmed/invited
faculty member. Please do not submit complete CVs.
- Desired time slot
(date/time)—indicate first, second, and third choices. (Date and
time assignments based on order of application receipt, slot availability and
content. If another organization has proposed the same or very similar topic
for the same date and time slot, the second application will be assigned one of
their alternate choices. AMCP will make every effort possible to not
schedule like topics at the same time.)
- Enduring Activity
Option—indicates if you want to extend the life and maximize the reach of your
live symposium activity as a supplement to Journal of Managed Care
& Specialty Pharmacy (JMCP).
Maria Miranda | Senior Education Coordinator | 703-
684-2644 - mmiranda@amcp.org